Four Ways to Design Your Day for Maximum Productivity at Work

Everyone strives for mastery and is always looking for the solution to all of their problems. Productivity isn’t a one-size-fits all approach. Intelligently planning your day and understanding your strengths and limitations is the first step to being more productive. These simple strategies will help you maximize productivity at work and make it easier to manage your workload.

1. Set aside a week without meetings
Every week, block off an entire day in your calendar. This day is called a No Meeting Day. Don’t forget to share your schedule with your coworkers. This day can be optimized to focus on one or two major projects. At Asana, we observe No Meeting Wednesdays. We all try to keep our promise to have this day without meetings, with the occasional exception. Spread the word about this plan as best you can. Your entire team or company should be on board to help you get more done.
Give it a shot!
You can pursue strategic projects that require a lot more head down time. But that often gets interrupted by emails, meetings, and ad-hoc requests. You’ll find that you are less stressed during the week and will be able to enjoy the flow time you desire.
2. Identify the best times to start the right projects
Spend a week, or two days, tracking your current schedule. Pay attention to when you are most productive and when you have the most energy. Plan your day according to your best focus times. Start with smaller tasks that require less energy and brainpower, and block out larger tasks when you feel more inspired.
Give it a shot!
Lack of structure or proper scheduling is often the reason for procrastination. You can get bogged down if you work on large projects when you aren’t ready or need it most. You can be more productive by being aware of when you are most in need of a break and when you are ‘on’ to tackle large-scale work.
3. Give the Pomodoro Technique another try
The Pomodoro Technique, which takes its name from a tomato timer, allows you to break down large projects into smaller tasks that you are more likely to complete over the course of a day. Each task should be broken up into smaller tasks that can be completed in 25 minutes or less.
Give it a shot!
The Pomodoro Technique is designed for you to recharge so you can move faster through projects — and with less fatigue.
4. Plan your day.
Good planning is half the battle for productivity. Start or end your day by having a 30-minute planning session. This is a time to reply to colleagues and organize your projects, so you can see exactly what you are working on and why.
Give it a shot!
We are often distracted by emails, messages, and time spent trying to figure what next. These distractions can waste your time and drain your energy. You can turn your energy into more mentally challenging and fulfilling work by clearing out the house.
Software that helps you manage your projects can also help with productivity. It can help you organize your tasks, communicate with your team, and ensure your projects are on time and within budget.
How can you be productive at work? Comment below to share your thoughts and ideas!
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